In order to make the world much easier, not only individuals but also small to medium work groups begin to use information management software now. On one hand, they can catch the step of fashion. On the other hand, they can develop their work efficiency a lot. And here comes a question, how does such software actually work for people?
Generally speaking, when a small team begins to use such software program, they would create a user ID for each team member so that every user could connect to server via his/her own ID number. Usually, not all users work with the same position in a team. Likewise, software users could divide into several levels with different access rights, such as read-only, rights for editing public data, rights for editing group, rights for assigning tasks to other users, and so on.
When users connect to server successfully, they can share a same copy of data and work together. However, so many tasks created every day, which one is mine? To make things much easier, you’d better create new groups by user names in Task module. When people open the software in the morning, they can know their tasks just by entering their own task groups directly.
In this way, group users could also manage their tasks in order. When someone wants to assign a new task to others, he or she only needs to keep the task group the same with the task acceptor. It is also available for them to track the task progress as well. After finish one, they can cross it out from the task list. What’s more, there is an advanced option for them – Hide Completed Tasks. Once they check on this option, the task list will be much clearer than ever.
Thanks to the advanced technology, our work and life become more and more efficient and convenient. Both individuals and SMEs could save a lot in labor and money in organizing and developing efficiency. Most times, information management software could work as private secretory for users. It can remind correct time and place of a meeting or an appointment; it can manage notes in order; arrange tasks in order and so on.
If you have any tips or good suggestions in using PIM software and business information manager, don’t hesitate to share with us!