Using an electronic appointment calendar software is a much more organized and convenient method to manage and schedule your day and to make your schedule available to all those who want to meet you without the hassles of calling and flipping through numerous diaries. Here are a few tips on how to purchase one.
Cost – Decide on a budget and look for an application within that budget. If you have good negotiation skills or can get a corporate discount, then you can look at programs that may cost a bit more but falls into your budget after the discounts. There are also many free programs available on the internet, so do your research.
User friendliness – Ask for a trial version before you pay for the full version to check whether the program is user friendly as per your standards.
Customization Ability – Ensure that you choose an meeting scheduler in which you are able to customize the calendars and appointments as per your requirements.
Compatible with your Operating System – Before you buy any application, make sure that it is compatible with your current OS and any OS you might be planning to upgrade to in the near future. Also, check the basic System requirements before purchasing the program.
Ability to Sync with Other Programs – The program should have the ability to merge or sync with other calendars since every one you work with may not be using the same scheduling software.
Synchronized Multiple Engagement Planners – If you’re super organized, it is possible that you have more than one datebook. If that is the case then pick a program that can be used for different functions such as personal appointments, nutrition and diet charts, exercise schedules, with the capability of synchronizing all the various planners so that you don’t have conflicting appointments.
Synchronization with Phone – Preferably pick a scheduler that can be synchronized with your mobile phone. This will make it easy for you to edit and keep engagements even when you are out of office.
Printable – It is not always possible to carry your schedule around electronically. Hence your scheduling program must have the feature of printing your schedules in a PDF or other format of your choice.
Secure Sharing – Unless your work requires you to have a public schedule, it is always preferable to have a program that ensures secure and private sharing so you can decide who sees what.
Web based – If you’re going electronic, go all the way. Get a web based organizer, so that you can access it on the go. Be careful while storing any confidential information on your online datebook though.