If you are a busy 21st century person, with lots of tasks, appointments and events, a decent calendar software package is something without which you simply should not try to cope. It will change your life forever, and make things so much easier for you that you soon won’t be able to imagine living without it. What do you need from such a package?
Unless you are a computer fundi who loves to spend days studying any software package to figure out how it works, one of your primary criteria should be how easy it is to use. If you need a Masters degree to figure out how to enter your anniversary date, the package is obviously not doing its job very well. Fortunately most of the top quality calendar software packages now have wizards to guide you through the steps needed to enter information.
Another feature that comes in very handy is the ability to export and import data to and from another calendar package. You will only realize the importance of this if you have been using your current package for six months and you then find something better. If you can’t export your data, it means you will painstakingly have to enter everything into the new package again.
Any decent calendar package should provide you with the facility to view appointments for one day, one week or one month at a time. There is nothing so frustrating as a calendar that only allows you to view one day at a time – so if you want to view a specific date somewhere in the next month or two you have to click through the days one by one. What it should provide is a monthly view with the ability to click on any day and then drill down to hourly details if you want to.
A feature that you will use a lot is that of being able to print your calendar. You don’t want to have to carry your laptop with you all the time to be able to see your appointments. It makes much more sense to print your daily schedule when you start working in the morning so you have it available all the time.
If you are the type of person that can never remember your friends’ birthdays, a printable birthday calendar is the ideal solution for you. You can easily add a new friend later (or alas remove on that is no longer with us), print the calendar again and thereby make sure you never forget a birthday.
Another feature that is virtually indispensable in our day and age is the ability to integrate with your cell phone and/or email software. This way you can set up reminders so the system will let you know about upcoming events before the time.
There are numerous calendar software packages available for download on the Internet. Some surprisingly good ones can be downloaded for free, but the top ones will probably cost you a few dollars – well worth the investment if they can do exactly what you need them to do!